Your first purchase order upload

ProcuLink accepts common purchase-order files such as CSV, XLSX, text-based PDF, XML/cXML, UBL/Peppol-style XML, SAP IDoc (ORDERS05), EDIFACT, and X12. Text-based PDFs are read and structured by AI extraction — the high-confidence primary path. Image-only scanned PDFs (no text layer) are read by an AI vision fallback; because there is no text to verify against, every line is flagged for review before delivery.

Step 1 — Open the upload screen

Step 2 — Choose a file

Drag a file into the drop zone, or click Browse. For a first supplier setup, CSV, XLSX, and text-based PDF are the easiest formats to review. XML, cXML, UBL, IDoc, EDIFACT, and X12 are better for teams that already receive structured exports.

As soon as you pick a file, ProcuLink sniffs it and shows what it detected — the format and, when it can read one, the PO number — before anything is committed. It's a preview hint, not a gate: if it looks wrong, you can still swap the file before uploading.

Step 3 — Pick the supplier

Select the supplier this order is for. If you haven't added the supplier yet, finish the onboarding wizard first. (If your workspace is set to receive orders from customers instead, this picker says Customer — see inbound mode; everything else works the same.)

Step 4 — Watch the parse

ProcuLink parses the file in the background and routes you to the Review screen when it's ready. Parse times are usually under 10 seconds for CSV/XLSX and under 30 seconds for PDF.

Step 5 — Resolve and send

In Review, fix anything we couldn't match automatically (item codes, dates) and click Send to supplier.

Need help? Email support@proculink.eu, see ways to send orders to ProcuLink, or read troubleshooting common parse errors.